FOR A SANCTIONED USA CYCLING EVENT
Event Name: [Your Event Name]
Event Date: [Date]
Location: [Location]
Expected Participants: [Number of Participants]
REVENUE
1. Participant Registration Fees
• Early Bird Registration: [$ / participant] x [Number of Early Bird Registrations]
• Regular Registration: [$ / participant] x [Number of Regular Registrations]
• Late Registration: [$ / participant] x [Number of Late Registrations]
Total Participant Registration Revenue: [$]
2. Sponsorships and Partnerships
• [Sponsor Name]: [$]
• [Sponsor Name]: [$]
Total Sponsorship Revenue: [$]
3. Merchandise Sales
• Jerseys: [$ / jersey] x [Number of Jerseys]
• T-Shirts: [$ / t-shirt] x [Number of T-Shirts]
Total Merchandise Revenue: [$]
4. Donations and Grants
• [Donor Name]: [$]
• [Grant Name]: [$]
Total Donation and Grant Revenue: [$]
Total Revenue: [$]
EXPENSES
1. Permitting
• Local Permits: [$]
• USA Cycling Permit Fee: [$]
Total Permitting Expenses: [$]
2. Venue and Facilities
• Venue Rental: [$]
• Facilities Setup: [$]
Total Venue Expenses: [$]
3. Marketing and Promotion
• Marketing Materials: [$]
• Advertising: [$]
Total Marketing Expenses: [$]
4. Equipment and Supplies
• Signage and Course Markings: [$]
• Timing Equipment Rental: [$]
• Equipment Rentals: [$]
Total Equipment Expenses: [$]
5. Medical Services
• Medical Personnel: [$]
• First Aid Supplies: [$]
Total Medical Expenses: [$]
6. Officials and Staff
• Announcer and Officials’ Fees: [$]
• Travel / Accommodation: [$]
Total Officials and Staff Expenses: [$]
7. Awards and Prizes
• Medals and Trophies: [$]
• Prizes: [$]
Total Awards and Prizes Expenses: [$]
8. Insurance
• Liability Insurance: [$]
• Event Cancellation Insurance: [$]
Total Insurance Expenses: [$]
9. Administrative Costs:
• Registration Platform Fee: [$]
• Permits Processing: [$]
Total Administrative Expenses: [$]
10. Miscellaneous Expenses:
• Buffer for Unexpected Costs: [$]
• Total Miscellaneous Expenses: [$]
Total Expenses: [$]
Net Income (Revenue - Expenses): [$]
Contingency Fund (10-15% of Total Expenses): [$]
